Version:1.1 (Supersedes all previous versions)

Effective Date: 21st July 2026 

Location: Guwahati, Assam

1. Introduction

Welcome to Guwahati Art Club, a Guwahati, Assam, India-based art club under the Shankardev Art Society. This Privacy Policy outlines how we collect, use, and protect your personal information when you engage with our services, including but not limited to our courses, events, competitions, and website (www.guwahatiartclub.com).

2. Information We Collect

a. Personal Information
We collect personal information that you provide to us during the registration process for courses, events, and competitions. This may include, but is not limited to:

• Name
• Contact information (email, phone number, address)
• Payment information (processed via Razorpay)
• Any other information necessary for registration and participation in our activities

b. Cookies
Our website uses cookies to enhance your user experience. Cookies help us understand your preferences based on previous or current site activity, enabling us to provide you with improved services.

2.1 Append

We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your device until you delete them). We may also utilize  third-party analytics services (such as Google Analytics) to track and analyze website traffic and user patterns. You can choose to disable cookies through your individual browser  settings. However, disabling cookies may result in the limitation or malfunction of certain interactive features and registration modules on our website.

3. Use of Information

a. Providing Services
We use your personal information to:

• Register you for courses, events, and competitions
• Process payments through the Razorpay gateway
• Communicate with you regarding your participation and provide updates

b. Promotional Activities
With your consent, we may use your contact information to send you promotional materials about our upcoming courses, events, and other activities that may interest you. You can opt-out of receiving these communications at any time.

4. Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to outside parties without your consent, except for trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential.

4.1 Append

Notwithstanding anything contained in Section 4, we reserve the right to disclose your personal information if required to do so by law, court order, or by any government, judicial, or law enforcement authority. Such disclosures will be made in good faith when deemed reasonably necessary to protect the rights, property, or safety of the Guwahati Art Club, Sankardev Art Society, our users, or the public.

5. Data Security

We implement a variety of security measures to maintain the safety of your personal information. All payment transactions are processed through Razorpay and are not stored or processed on our servers. We also use regular malware scanning and implement security protocols to protect your data.

6. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of any incorrect or incomplete information
• Request deletion of your personal information, subject to certain legal exceptions
• Object to the processing of your personal information for marketing purposes

6.1 How to Exercise Your Rights

To exercise your rights to access, correct, delete, or object to the processing of your data, or to withdraw your consent for future data processing, please submit a formal written request to our support team at guwahatiartclub@gmail.com. Upon receipt of your request, we will verify your identity and process the request within 30 days, subject to any legal retention requirements or operational constraints. If you withdraw your consent, we may no longer be able to provide you access to our courses, events, or competitions.”

7. Changes to Our Privacy Policy

We reserve the right to update this Privacy Policy at any time without prior notice or information. You are advised to review this Privacy Policy periodically for any changes.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Guwahati Art Club
Sankardev Art Society
Email: guwahatiartclub@gmail.com
Phone: +91 6901 0010 33
Guwahati, ASSAM

8.1 Grievance Officer

In accordance with the Information Technology Act, 2000 and the rules made thereunder, the name and contact details of the Grievance Officer are provided below:

Name: [Insert Name of Officer, e.g., Sir/Madam, Guwahati Art Club] 

Guwahati, Assam, India 

Email: guwahatiartclub@gmail.com (Please mark the subject line as "Attn: Grievance Officer") 

Phone: +91 6901 0010 33 

The Grievance Officer will acknowledge your complaint within 48 hours and resolve the stated grievance within 30 days from the date of receipt of the communication.”

9. Consent

By actively registering for our courses, events, or competitions, or by voluntarily submitting your information through our website forms, you express your clear and explicit consent  to the collection, use, processing, and disclosure of your personal information in accordance with this Privacy Policy.

Mere browsing or navigating this website does not constitute consent for processing personal or sensitive registration data. If you do not agree with the terms of this policy, please do not register for our services or provide us with your personal information